Student Organizations

Student organizations are where leadership and life happen at TCU. They are where our students build community, make an impact, gain marketable skills, learn new things and have fun.

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Welcome 

From planning an event to marketing it on campus, you’ll find the information you need below. Please browse the topics below and reach out to us if you need help or have any questions.

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Useful Information

Student Organization Funding

The Finance Board aims to bring the mission of student organizations to the TCU community through allocated funding. Visit the SGA website by clicking the button bellow for more information about SGA Funding and how to apply.

Visit the SGA Funding Page

Facility Reservations

The following reservation processes work for all University Unions facilities. Please click the button below to visit the University Unions website and reserve a space based on your needs.

University Unions Reservations

Student Org Equipment Request

Student Activities is here to help your student organization plan an event on campus! Registered Student Organizations can request equipment to enhance their campus events including tents, tables, speakers, and more.

Visit the Student Activities website by clicking the button below for a list of equipment and a request form.

Click to Request Equipment

Ways to Market your Events

Submit your event on what2do.tcu.edu for inclusion on the website, email, and social media.

If your organization is missing or needs updating please email mallory.odom@tcu.edu. To be added as an organization you will need to provide your organization name, brief description, logo or photo, and contact information.

Submit Your Event

Have photos from a successful event or want to be featured on the @TCUStudents Instagram account? Submit those here.

Be sure to include a caption and any handle tags you want included.

@TCUStudents Social Form

Graphics must be sized appropriately for digital displays: 1920x1080px

Advertise your events on the BLUU digital displays.

Union Digital Display Form

Student Organization Advisors

Student organizations are an integral part of the TCU experience – and at the core of that experience are our faculty and staff advisors. Being an advisor is more than just signing paperwork.  It is about creating meaningful relationships with students outside the classroom. Find out more about advising student organizations at TCU using the links below.

Fill out the 2023-24 Advisor Form form by August 19th.

Advisor Form

  • Any faculty or staff member who is employed by TCU and in good standing can serve as an advisor. An individual may not serve as an advisor for more than two organizations.
  • Individuals currently enrolled in classes at TCU are unable to serve as student organization advisors unless they have been approved by TCU Student Organizations.
  • Off-campus partners are unable to serve as student organization advisors unless they have been vetted and approved by a campus department and TCU Student Organizations as a TCU affiliate.
  • Relatives cannot serve as an advisor to an organization in which their student holds an officer position.

Most organization advisors have some sort of tie to the organization. For example, a political science organization might seek out a political science professor as its advisor. However, as long as they are in good standing, any faculty/staff member may serve an advisor to any student organization, with the exception of a relative advising a relative.

TCU Student Organizations keeps a list of faculty/staff interested in serving as advisors.  If you are a faculty or staff member and you would be interested in serving should a vacancy and appropriate organization fit arise in the future, please fill out our Advisor Interest Form below.  If you are a student organization seeking a new advisor, please use the Contact Form to get in touch with our office about help finding a new advisor.

Advisor Interest Form

All advisors remain in place from year-to-year unless otherwise communicated to TCU Student Organizations. If an advisor no longer wishes to serve in that capacity, the advisor will supply the organization with written intent and notify TCU Student Organizations.

Both individual organizations and TCU Student Organizations reserve the right to remove an advisor should circumstances require such an action.  Grounds for removal of an advisor include, but may not be limited to:

  • Failure to be actively invested in organizational activities
  • Behavior that violates University policy and/or procedure
  • Direct knowledge of conduct incidents and failure to report such incidents
  • Placing students at unreasonable and/or unnecessary risk

Any questions regarding the removal of an advisor may be directed to TCU Student Organizations.

 

Event & Space Reservations

Events hosted by Student Organizations and University departments AND where at least half of the anticipated audience is TCU students, faculty, or staff generally (although some exceptions may apply) may reserve rooms at no charge. The procedure you use to reserve an on-campus space depends which building/space you want to use. For more information, please click on the building/space name below to proceed.

If more than fifty percent of an event’s attendees are non-TCU affiliates, groups must make a reservation through TCU Conference Services at 817-257-7641. Facilities rental fees may apply.

Funding

There are many sources of funding available for registered student organizations on campus. The primary opportunities include:

 

 

The SGA Finance Board provides funding opportunities each semester for registered student organizations. For more information and to apply, please click HERE.

 

TheCrew and Student Activities love working with student organizations to help realize their event goals. To begin, please complete the Collaboration Request Form. Once that form is received, a member of the team will reach out to discuss your application and next steps.

FrogFunding is TCU’s crowd funding platform. FrogFunding is designed to connect projects that support the University’s strategic plan, “Vision in Action: Lead On” with donors who wish to advance the work of TCU. Students, staff, and faculty of TCU are all welcome to submit project proposals. Before you can create and launch your project on the FrogFunding platform, you and receive approval from TCU’s division of University Advancement. To apply to launch a project on FrogFunding, click HERE.

While student organizations operate at TCU, from a financial perspective they are separate entities. Given this, it is up to each student organization to choose how they would like to manage their finances. The two most common ways student organizations maintain their finances are:

Off Campus Bank Account 

Each student organization can choose where they want to set up an off-campus bank account (at a bank of their choice.) We usually recommend that investigate the bank’s policies. For example: Does your organization need to maintain a minimum account balance? If your organization does not maintain the minimum balance will you incur a charge? How easy is it to change officers’ names on the bank account from year to year? Etc.)

When establishing an off-campus bank account, you cannot utilize TCU’s EIN from a tax purposes standpoint. The bank should walk you through the process of creating an EIN or if you are tied to a national or local organization, you may be able to use their EIN.

Departmental Budget Line  

Another option for maintaining your finances is to work with your advisor to set up a budget line through the advisor’s on-campus department specifically for organization use. This is typically an option if you are tied to an academic department.

When working with you advisor on this option, please contact Student Activities and Student Organizations if you are wanting to create a departmental organization and/or budget line.

Marketing

There are four primary ways to promote your event or organization on campus:

  1. What2DoTCU is a visual calendar that is both a website and an email sent out to TCU students weekly. Submit your events online using this form.
  2. Tabling – Promote your event or organization while students are walking to class or hanging out in common spaces.
  3. Social Media – Utilize your organization or member’s social media channels to promote your group or event. Or, share it with Student Affairs Marketing. Don’t forget to include the time, date, and location of your event!
  4. Signage and Posters – If your organization has funding, you can purchase signage or posters to place across campus. Make sure to follow the appropriate posting policies for each building. And don’t forget to pick up your signs after the event is over.

 

Student Org Handbook

Click to view the 2023 Student Organization Handbook.

Handbook PDF

Contact an Event Specialist

Need help planning your event? Click here for assistance and to meet with an Event Specialist.

Click for Form

Student Organization Calendar of Events

Current Student Org Re-Registration
May 1, 2023 – August 31, 2023 11:59 p.m.
Location: Engage
Attendees: Must be completed by incoming presidents

Student Org Leadership Training
Date/Time/Location:
8/29 8:00 p.m. – BLUU Ballrooms
8/30 8:00 p.m. – KFCB 205
8/31 8:00 p.m. – BLUU Ballrooms
Attendees: At least one member of each organization’s leadership team must attend

Re-Registration and I-Fest registration
April 1 – May 31st 11:59 p.m.
Location: Engage
Attendees: Include compliance trainings into re-registration I-Fest registration

New Student Organization Interest Form
September 4th – September 30th 11:59 p.m.
Location: Engage
Attendees: After submitting the form a member of the Student Org/Activities team will meet with them 1-1 to go over the expectations and process.

University Committee for Student Organizations Overview and Expectations and Dates Meeting
September TBD
Location: Zoom
Attendees: University committee members

New Student Orgs Submissions and reports due to University committee
November 16th 11:59 p.m.
Location: Engage/Box
Attendees: University committee for student organizations

New Student Org Interest Form
Closed
Location: Engage
Attendees: Student Org team Prospective Student Org

University Committee for Student Organizations Overview and Expectations and Dates Meeting
January TBD
Location: Zoom
Attendees: University committee members

Student Org Leadership Council (SOLC) Campus Partners Mix and Mingle
September 27th – Event planning basics and collaborative opportunities with theCrew, theEnd and SGA
Location: BLUU Auditorium 8:00 p.m.
Attendees: Org leaders reviewing process for event planning and prospective collaborations with other orgs

Student Org Leadership Council (SOLC): Managing Conflict – best practices for conflict management
October 26th 8:00 p.m.
Location: BLUU Beck/Geren
Attendees: Student org leaders

Student Org Leadership Council (SOLC)
November 29th 8:00 p.m. End of the year celebration – Dance party/superlatives?
Location: BLUU Auditorium
Attendees: Student org leaders

SOLC – Leadership Styles with Leadership and Experiential Learning
January 23rd 8:00 p.m.
Location: BLUU Beck-Geren and Hillel break out rooms for sessions
Attendees: Student Org leaders

SOLC: Recognizing Hardwork Review ways to recognize advisors/members/fellow e-board members/campus partners with 5 languages of appreciation
February 6th 8:00 p.m.
Location: BLUU Ballrooms
Attendees: Student org leaders

SOLC: Legacy Planning and Transitioning Leadership Successful (review transition documents)
March 26th 8:00 p.m.
Location: BLUU Ballrooms
Attendees: Student Org leaders – email goes out afterwards

Advisor Training & Compliance
July 1, 2023 – September 1, 2023 11:59 p.m.
Location: Engage
Attendees: All current advisors must complete this form.

Advisor Mix and Mingle
September 5th 5:00 p.m.
Location: Intercultural Center
Attendees: Advisors and Student Activities Staff

Advisors: Need2Know: Advisor Additional Resources and Refreshers
October 3rd 5:00 p.m.
Location: BLUU 3rd Floor – Hillel
Attendees: Advisors and Campus Partners

Advisors: Supporting Students and Student Organizations’ success: Active listening and building relationships
November 7,  5:00 p.m.
Location: BLUU 3rd Floor – Ballrooms
Attendees: Advisors
Guest Speakers:
Kels Righton– Students we’re working with
Kelly Lee – Connecting with students
Dr. Jason Titus – How to build relationships

Advisors: Student Support with SMART Goals
January 23rd 5:00 p.m.
Location: BLUU Ballrooms
Attendees: Advisors

Advisors: Understanding Gen Z: how to advise and support this generation of college students
February 6th 5:00 p.m.
Location: BLUU Ballrooms
Attendees: Advisors/guests

Advisor: Legacy Planning and Transitioning Leadership Successful (review transition documents)
March 26th 5:00 p.m.
Location: BLUU Ballrooms
Attendees: Advisors

CONTACT STUDENT ORGS TEAM

For answers to all of your student organization questions, we recommend that you check out the FAQs section of this site. If you still have additional questions, please contact us using the contact form linked below:

Contact Us